Inventory

What this page is for

Inventory is the list of products the gym sells: drinks, towels, clothes, supplements and so on. Here you add products, set prices, and keep the stock count right. Products are sold at the POS till and in the client store. Each sale takes the stock down by itself.

What you see

The heading with how many products there are.
Four boxes: Total Products, Active, Inactive and Low Stock. They count the whole gym, whatever you search.
Export — Excel, CSV, PDF or Print of every product that matches your search and filters, with cost price and margin.
Add Product — only if your role may create inventory.
Search products… and Filters: status, and the Low Stock button. Clear all filters resets them.
The table — product, SKU, price, stock and status. A warning sign marks low stock. Inactive products are set apart.
The row buttons — +/– (change stock), the history button, Edit and Delete. +/–, Edit and Delete show only if your role allows them.

How to add a product

Press Add Product.
Add a Product Image if you want.
Fill in Product Name, SKU (your own code, optional), Price and Cost Price.
Enter the Opening Stock — how many you have now.
Set the Low Stock Alert Threshold — warn when stock falls to this number.
Choose Active or Inactive and add a Description.
Press Create Product.

How to change the stock

Press +/– on the product's row.
Choose the Adjustment Type:
• Add Stock — new delivery. Enter the Quantity.
• Remove — broken, lost or used. Enter the Quantity.
• Set count — after a stock-take. Enter the Number counted.
The panel shows "Stock will go from … to …". Add Notes to say why.
Press Confirm Adjustment.

How to see the stock history

Press the history button on the row.
Stock History lists every movement: when, who, how many, and the note — for example "Point of sale", "Client store", "Opening stock" or a refund.
Press Show more for older movements.

Good to know

After a product is created, its stock changes only through +/–, sales and refunds. Opening Stock is locked when editing.
Inactive products cannot be sold at the till or in the client store.
You cannot remove more than you have.
When a sale takes a product to its low-stock level, staff who may see Inventory get a bell notice. The Dashboard also shows a Low stock card.
A refund can put the items back in stock, if that box is ticked on the refund.
Cost Price is for your own records. The export shows the margin.
Deleting a product frees its SKU for a new product.
Two products may share a name. The form asks first.

Common questions

How do I record a stock-take? Press +/–, choose Set count, and enter the number you counted.

Why can't I change Opening Stock?
It is only used when the product is created. Use +/– after that, so every change is in the history.

How do I see only products running low?
Press Low Stock under Filters, or use View in Inventory on the Dashboard card.

A product can't be sold at the till.
Check that it is Active and has stock.